Clerk Sharing Session - Description
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Clerk Sharing Session - Agenda
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Notes as We Get Started
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Take Confidential Voter folder to the presentation (maybe some clerks don't realize what materials are needed and how to get them)

Download "Notes as We Get Started.pdf"

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Binder #1 (while the polls are open), Binder #2 (after the polls close), the Election Day Manual, and the Election Administration Manual are always within arm's reach of the election inspectors.

Other photos of the polling place are included.

Download "Inspectors Table.pdf"

Binder #1
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I chose these tabs to match my highlighters.  To create a purple tab, I placed a pink tab on top of a blue one.

The same can be done with highlighters if you don't have a purple one.

Download "Tabs.pdf"

Voter Qualifications
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  • who is qualified to vote
  • what is the election inspector's job and what is not
  • limited term and non-domiciled WI DMV licenses

Download "Voter Qualifications.pdf"

Residency
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  • residency scenarios
  • new Wisconsin residents (including EL-141 and EL-139)

Download "Residency.pdf"

Acceptable Photo IDs
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  • pictures of acceptable photo IDs (from bringit.wi.gov)

Download "Acceptable Photo IDs.pdf"

Proof of Residence vs. Proof of Identification
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  • POR vs. POI
  • Proof Of Residence handout for person registering to vote (from My Vote)

Download "Proof of Residence vs. Proof of Identification.pdf"

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Ineligible Voters
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  • Richland County ineligible felon list (for the current election only)
  • Ineligible Voter Information Sheet (EL-119 given to the ineligible voter)

Note:  When there is a staple in the upper-left hand corner, the document must be removed from the sleeve for complete viewing.

Download "Ineligible Voters.pdf"

Voter Registration
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  • timeline for regular registration, late registration, and election day registration
  • in the late registration period, the clerk issues Certificate of Registration (EL-133) to bring to the polls
  • the clerk enters late registrants on a separate Supplemental Poll List labeled "Late Registrants"
  • sample EL-133 and sample instructions (I leave a copy of the completed EL-133 for the inspectors; however, the clerk is not directed to do so in either manual)
  • blank Wisconsin Voter Registration Applications (EL-131)
  • sample EL-131

Download "Voter Registration.pdf"

Poll Lists / Poll List Notations
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Supplemental Poll Lists (extras)
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Absentee
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  • poll list notations for absentee ballot
  • 2/9/24 WEC guidance on absentee ballot witness addresses
  • absentee voters at the polling place

Download "Absentee.pdf"

Voter Assistance / Curbside Voting
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  • assisting voters with disabilities
  • poll book notations 
  • Inspectors' Statement notations
  • common sense and common courtesy
  • WEC guidance on voter assistance

Download "Voter Assistance Curbside Voting.pdf"

Confidential Voter
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  • confidential electors
  • Confidential Electors Voting Identification Card (EL-148)

Download "Confidential Voter.pdf"

Challenge Documentation
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  • Challenge Documentation (EL-104c)
  • Elector Challenges brochure
  • challenge procedure

Download "Challenge Documentation.pdf"

Observers
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  • Rules-at-a-Glance brochure
  • Election Observer name tags
  • Wisconsin Election Observer Log (EL-109)
  • procedures for observers

Download "Observers.pdf"

Order to Leave the Polling Place
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  • Order to Leave the Polling Place, Clerk's Office, or Alternate Absentee Ballot Site (EL-110)

Download "Order to Leave the Polling Place.pdf"

Use of Cell Phones and Photography / Videography
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Spoiling Ballots
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  • spoiling paper ballots at the polling place
  • spoiling an ICX ballot if a person leaves the polling place before accepting the ballot
  • spoiling absentee ballots

Download "Spoiling Ballots.pdf"

Provisional Voting
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  • notice to inspectors about reconvening
  • Provisional Voting (from Election Day Manual)
  • WEC guidance on inspectors reconvening as board of canvassers
  • Wis. Stats. 7.15(15) posting notice of outstanding provisional ballots
  • Provisional Ballot Reporting Form (EL-123r)
  • Provisional Ballot Certificate (EL-123) attached to business-sized envelopes
  • Provisional Voting Information Sheet (EL-123is)
  • WEC guidance on attaching ID Petition Process Palm Card to the EL-123is
  • ID Petition Process Palm Card (from bringit.wi.gov)

Download "Provisional Voting.pdf"

Phone Numbers
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Emergency Plan
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  • emergency plan (have enough copies in the binder for each election official)
  • official notice of emergency polling place change (have enough copies for each location it would need to be posted)
  • WEC guidance for moving polling place

Download "Emergency Plan.pdf"

Official Election Complaint Form
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Binder #2
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Spoiling Ballots
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